OTHER JOBS

Company Name:HYZ VENTURES TECHNOPARK

Job Title:EXECUTIVE ASSISTANT

Expiry On:23-02-2024

Job Description:

HYZ Ventures Technopark is hiring Executive Assistant

• Job Location: Balaramapuram Office, Thiruvananthapuram.
   
• Open to: Freshers / Experienced
   
• Number of Vacancy: 2 

Responsibilities:

1. Front Desk Management:

• Greet Appointments visitors and guests in a professional and friendly manner.
• Answer and direct incoming calls to appropriate personnel or departments.
• Manage the reception area, ensuring a neat and welcoming environment.
• Assistance for completing appointment formalities.

2. Visitor Assistance:

• Provide information and assistance to visitors regarding the company, services or facilities.
• Assistance in sharing location and customer redressal 
• Ensuring the receipt of appointment letters and ensure security protocols are followed for access.

3. Appointment Scheduling:

• Drafting the appointment letter for scheduled appointments and mailing the same.
• Maintain calendars for meetings and conference rooms.
• Coordinate with internal staff to manage appointments efficiently.

4. Mail and Package Handling:

• Receive, sort and distribute mail and packages.
• Manage outgoing mail including courier services, if necessary.

5. Administrative Support:

• Assist with various administrative tasks such as data entry, filing, and photocopying.
• Provide support to other departments as needed.
• Book keeping and internal receipts maintenance.
• Filing of travel claims and co-ordinationing the disbursement with accounts.

6. Communication Hub:

• Serve as a central point of contact for internal and external communications.
• Relay messages and information accurately and promptly.

7. Technology Management:

• Operate and maintain office equipment, including phones, fax machines, and printers.
• Assist with basic troubleshooting for office technology.

8. Customer Service:

• Handle inquiries from clients, customers or the public in a courteous and professional manner.
• Resolve routine issues and escalate complex matters to the appropriate personnel.

9. Meeting Coordination:

• Assist in coordinating meetings including room setup, catering arrangements, and gmeet sessions.
• Arrange demo sessions for niche customers.
• Ensuring the presence of scheduled persons in every gmeet sessions.
• Ensuring time management in gmeet/online sessions.

10. Confidentiality:

• Handle sensitive information with discretion and maintain confidentiality.
• Adhere to privacy and security policies.

View the above image for more details.

 

How to Apply:

Send your resume to hr@hyzventures.com with Subject Line as Executive Assistant